Executive Assistant Job

JOB SUMMARY

The Executive Assistant role will provide high-level administrative support by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Supports Vice-President level.

WHAT IS EXPECTED (ESSENTIAL FUNCTIONS) 

• Administer the high-level day-to-day office operations for Vice-President level and perform a wide variety of word processing tasks to help the department run more efficiently
• Prepare and generate various reports, analysis, budget reconciliation, expense reports, and personnel documents
• Coordinate meetings and travel arrangements while maintaining the Executive’s calendar
• Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records
• Interact with customers and colleagues by phone and in person to provide accurate and timely information
• Refer questions to appropriate team member and provide excellent customer service
• Organize and assist the process of special projects as needed
• Handle all information in a confidential manner  

• KNOWLEDGE, SKILLS AND ABILITIES 

• Knowledge of Microsoft Suites
• Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
• Ability to multi-task and maintain accuracy when completing multiple assignments
•  Ability to clearly communicate ideas and information to various level of audiences
•  Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments 

EDUCATION 

•  High School Diploma required.
• Minimum of 5 years of experience required